Room Set-Up and Audio-Visual Requirements

An optimal room set-up creates the perfect environment for a memorable program that ignites passions and sets the stage for a return engagement. To ensure that Jim’s program meets all your expectations and benefits your attendees to the fullest, please review the A-V and room setup requests below and let us know immediately if there are any challenges. Jim is very flexible and can work with your A-V capabilities and technicians to maximize the effectiveness of your venue if challenges are identified in advance.

Equipment:

• Wireless tie clip microphone
• CD player (Please place A-V control center and an A-V technician at the back of the room, if possible)
• Jim will provide a “play list” for your technician to follow

Staging:

• If possible, set the room up theater or classroom style with two side aisles and no center aisle. Position the first row about five to six feet from the stage.
• The stage should be positioned in the middle of the front wall of the room with steps off to one side.
• Stage size and height should be appropriate to the room size.
• A small, draped table on the stage, with a floral arrangement, to the side for water and other miscellaneous items.
• A lectern with a clock and timer
• An American flag

Room Environment:

Keeping the stage area bright will focus audience attention to the front of the room. Jim will utilize the entire stage area and stay near the front edge. If the room has any spotlights, please aim them for a wash of the front of the stage.

People are more alert in brightness. Dim the lighting on the screens, but keep the house lights up.

Temperature:

A cool room produces an alert audience. Too warm, too cold, or hot rooms produce uncomfortable, unhappy and distracted audiences. The room temperature should be somewhere between 68-70 degrees Fahrenheit.

Recording of Presentation:

All Jim’s material is protected by copyright. Audio and/or video recording is permitted and encouraged, but must be approved beforehand and a separate recording agreement must be signed prior to the event.